Board of Directors Meeting
Monday, Mar 11th, 2008
Meeting Minutes
Members Present: Luis Rios, Sue Beveridge, Bruce Lieske, Chris Waguespack, Susan Mueller, Ray Biechele, Tom Kravets, Jim Mathews, John Stoudt.
Members Absent: Wally White.
The meeting was held at Sue’s house. As a follow-up to the annual meeting Bruce opened a pre-meeting to discuss the transition from the previous board to the new board. All members present introduced themselves. Bruce stated the purpose and goals of the HOA as documented in the By-Laws, the responsibility of the board members, and present a few relevant By-Law items including the following.
• Board MemberTerm of office is three years
• Board meets once a month (typically 7:30-9:00)
• Nine members are on the board
• Members of association meet annually
• Officers do not receive financial reimbursement.
Some extra copies of By-Laws were distributed and it was recommended that all board members review the By-Laws.
Bruce identified the officer candidates to be considered for this year. Ray made a motion to elect officers and name committee members. Tom seconded the motion. Motion passed to approve the officers shown below.
Officers Selected:
President Chris Waguespack
Vice Pres. Bruce Lieske
Secretary Susan Mueller
Treasurer Sue Beveridge
Chris called his first meeting to order at 7:45.
President's Discussion: Discussed January meeting minutes. Bruce moved to approve and Tom seconded. Approved January meeting minutes without any changes. Discussed annual meeting minutes. Identified the following corrections.
• President's Report: Change Jetty Park to Jetta park
• SR 417 Task Force: Change "The Oviedo side of road will get a sound wall" to "Oviedo side of road is proposed to get a sound wall"
• Questions: Change "Regardless if homeowner pays dues" to "Regardless of whether a homeowner pays dues"
The annual meeting minutes will be corrected and then presented at 2009 annual meeting for approval.
Treasurer’s Report: Sue stated the checking account balance is currently $12,058.99 without reserve. $5,000 was spent late 2008 on sprinklers and lighting and the money came from the reserve funds available as of last year. To date 162 homeowners have paid their dues. Sue sent out a second letter to the remaining homeowners to request dues payment.
Deed Restrictions: Ray approved one fence repair at 1773 Owasco.
Beautification: Need someone to back up Chris.
Welcome: Two new homes to visit.
SR 417 Task Force: Bruce Lieske, Keith Shiflett, Ken Furth, Jim Mathews met 3/25/08 with Sandy Adams. Her assistant is putting together a list of political contacts for the task force. Sandy Adams is very receptive and suggested contacting surrounding neighborhoods for support. Task Force activity is moving into a political phase. Task force will contact Congressman Feeney and Mica for support. Task Force tried to contact Seneca Bend but received no response thus far. Task Force has discussed doing a plebiscite to contact all homeowners in Chelsea Woods for their feelings about the noise situation and a noise abatement wall. The plebiscite will be an agenda item at a future meeting.
Newsletter: Jim will produce a newsletter within the next 3 months. Jim needs a back-up for the newsletter while on vacation. Ray volunteered to help Jim with newsletter. Jim also needs a back-up to attend the Winter Springs Police Department Citizens Advisory meetings. The next meeting is March 12th. Jim suggested that Chris attend to introduce himself as President of CWHOA. In the future a board member may accompany Jim at Police meetings for neighborhood support.
Committee Chairman positions needed: Discussed the committee positions and the responsible board members.
Deed Restrictions: Ray Biechele will continue and John Stoudt will assist.
Membership: Sue Beveridge will continue.
Beautification: Wally White and Tom Kravets volunteered.
Signs: Sue Beveridge will continue. A new sign is needed for north entrance. Jim mentioned the desire to have a flag at the north end of the neighborhood in addition to the one already on the south end.
Welcome: Joan Grodski and Susan Mueller will continue. ,
Newsletter: Jim Mathews will continue and Ray Biechele will apprentice.
Police Advisory: Jim Mathews will continue and Tom Kravets will support.
Advertising: Jim Mathews by default. Unless current advertisers drop out advertising revenue is currently fine. This position is open.
Mass E-mail: Nominated Joan Grodski
Website: David Beveridge
E-mail Board Members: Susan Mueller. At a previous board meeting Pat Stanforth identified the need for a policy protocol for mass e-mailing. Pat Stanforth submitted guidelines for review. This will be an agenda item at a future meeting.
Education: Open. No activity at this time.
Action from Annual Meeting: Craig Wyndham had a question about HOA dues and the relationship to deed restrictions. Realtor had given him misinformation. Jim Mathews will look into and report in CW Newsletter to clarify 1) that CW HOA dues are payable and optional on a yearly basis and 2) that the requirement to adhere to deed restrictions is not optional and totally independent of due payments.
Topics to be discussed:
1) Signature Authorization for Treasurer - Per By-Laws Article X Section 10, the president shall co-sign any check over $200. Sue feels that is not a reasonable request with the timeliness of the bills. Most are paid online. Chris suggested e-mail authorization as a possibility. Ray proposed register authorization. Bruce read By-Law XVI. Board will discuss further at next meeting and determine a way forward. In the meantime Sue will continue as usual.
2) Bruce asked about summer activity. Fallfest was a huge success last year. Board needs to discuss future plans for events at the next meeting.
3) Chris is looking at cutting costs to build reserve. Example: Fountain hours could be reduced.
No Old Business was discussed.
Deed Restriction and By-Laws will be distributed at next Board Meeting.
Next meeting is Tuesday April 8th at 7:00 pm at Sue’s house.
There was a suggestion that meetings be the 2nd Tuesday of each month.
Motion to close by Tom and seconded by Bruce.
Meeting Adjourned at 8:50.
Past Meetings