Board of Directors Meeting
Tuesday, June 2, 2009
Meeting Minutes
Members Present: Chris W., Bruce L., Wally W., Susan B., Scott H., Matt G.
Members Absent: Jim M., John S., Kim C., Tom K.
The meeting was held at Sue Beveridge’s house. Chris W. called the meeting to order at 7:00 p.m.
Meeting Minutes: Minutes for April 28, 2009 meeting were corrected for spelling and clarification, Motion to Approve by Bruce, seconded by Wally, no objection.
Beautification: Wally reports that plans were submitted to the city for beautification of the pond area under the city’s grant program, but rejected as that land is not owned or maintained by the city, and therefore not eligible under the grant program. City does appear to be mowing that property through contracted vendor, but will be reviewing to determine whether it will continue to pay for mowing. There is another potential program involving grant funds to plant trees in the easements between sidewalk and road; Wally will follow up for details.
Maintenance/Electrical issue at north entrance to Seneca- John Holmes anticipates controller and wire ready for installation within the next week or so- discussion that Wally will seek volunteers to help dig and prep for installation, and also to work on beautification of area around the pond that was subject of beautification grant proposal. Wally will coordinate with John Holmes and electrician in neighborhood to get estimate for electrical and lighting repair needed at Vistawilla monument.
Treasurer’s Report: Sue B. reports Membership now 189 members, the checking balance of $15,070.52. No new memberships in response to third request letter, no further action intended at this time. All receipts in for newsletter advertisements. Insurance bill of $1,025 received, down from previous bill of $1,040. Bruce moves to pay that bill, seconded by Scott, no objections.
Newsletter: Chris reports he is still looking for a replacement for Jim as party responsible for newsletter. Has spoken with one resident who may be interested, but no commitment yet. Suggests continue to identify anyone interested.
Deed Restrictions; Scott indicates outstanding matter of homeowner’s request for permission to install fence- will follow-up with John and report as necessary.
Garage Sale; Scheduled for June 13; Scott to send mass e-mail reminder next week and following week. Indicates permit has been pulled for entire neighborhood.
Street Repairs- Chris W. continues to contact Brian Fields at the city, but no new activity reported. Previous promise of 45 days to completion was from approx April 28th. Once expires, Chris recommends additional telephone calls from homeowners and BOD members, and letter from HOA president requesting completion.
417 Task Force: Bruce continues to contact Rep. Kosmas’ office to discuss, but no meeting scheduled and no new results. Will continue to contact staffer(s) and report as necessary.
Citizen’s Advisory Committee: No new Report
Chestnut Estates- Chris W. indicates status update that the homeowners have received an opinion of attorney that 100% approval of existing HOA is necessary to remove themselves from that HOA and join ours. No further information at this time.
Action Items/Other New Business:
Newsletter: suggestion to place update in next newsletter on HOA/BOD’s duties and abilities regarding home maintenance and vacant homes
Alligator: Matt G. indicates large (6-8ft) alligator was reported by several residents last week in and around the pond at the north end of Seneca. F&W was called and assigned a trapper to remove the gator. Matt spoke with the Trapper, Larry Godwin, who did not find the gator, but left a baited hook/trap with instructions to contact if the bait was taken. At time of meeting, no further contact with the trapper, though the bait/trap was removed. One further known sighting of the gator over the weekend. Matt to contact trapper and report as necessary.
E-mail Notification Service- Scott introduced discussion of the types of information to be sent via the e-mail notification service. Discussion and general agreement that service should be limited to urgent and time-critical information affecting residents directly. Scott to prepare revised precept regarding same.ssible addition of 2 houses at Seneca entrance: These houses are not within CWHOA, but Chestnut Estates, and are seeking entrance to CWHOA. Requires letter of invitation from Chris W. as president of CWHOA. Discussion and consideration of possible costs/benefits of invitation.
Next meeting will be held Tuesday, Sept 1, 2009, location TBD.
Meeting adjourned by President 8:40 pm.
Past Meetings