Board of Directors Meeting
Tuesday, Jan 12, 2010
Meeting Minutes
Members Present: Chris W., John S., Tom K., Wally W., Susan B., Scott H., Matt G., Kim C.
Members Absent: Jim M., Bruce L.
The meeting was held at Wally W.’s house. Chris W. called the meeting to order at 7:07 p.m.
Meeting Minutes: Correction Motion to approve by John S., seconded by Sue B., approved without objection.
COMMITTEE REPORTS:
Treasurer / Membership: report by Sue B. Current balance is $13,842.33. Paid membership = 115. We are budgeted for 190 members, and 2009 actual = 195 members. Annual dues mailing included question of whether homeowners would prefer hard-copy of newsletter vs. reviewing newsletter on the website; responses were mixed approximately even. Second mailing for membership will be sent after the annual meeting. Regarding the ‘restricted account’, Sue identified the Vanguard Fund money market account, balance $3,526.00. The bank gives no indication of the original officers who opened the account, and there appear to be no restrictions on its use. Current return is very small, but no action to be taken at this time. Sue B. received copy of foreclosure summons and complaint regarding property at 1721 Seneca, and confirmed that CWHOA is not owed any money by this property owner. No action to be taken by CWHOA at this time.
Welcome: report by Kim C. One new neighbor is coming in, based upon sale information. Kim will provide welcome package.
Deed Restrictions; Scott indicates a call from homeowner Mold regarding plans for an addition and pavers. Scott has reviewed the plans, determined that approval is necessary on the addition, and that the plan is acceptable for approval (addition conforms with the house and has appropriate setback), so long as the actual construction does not deviate from those plans. John S. will provide previous examples of approval letters, so Scott can communicate approval to the homeowner.
Beautification/Maintenance: Wally received minimum feedback (3 homeowners) from newsletter item regarding the potential availability of trees at city expense, which is not sufficient for the HOA to participate in the City plan. Wally determined the existing City budget would cover approximately 15 trees. Discussion regarding reaching out to homeowners again for additional feedback. Wally will confirm whether the funds are still available, and if so, we will e-mail again to the homeowners to determine who is interested in participating. Chris W. indicates that the sprinkler replacement project is still pending, due to weather issues. Mr. Holmes has identified a water leak near the South entrance monument, and the City has reviewed and determined that the City will not repair the leak. Wally will contact Mr. Holmes to ask if he can fix that leak, and has separate vendor to contact in order to expedite repair as much as possible.
417 Task Force: no new report.
Newsletter: Sue B. indicates homeowner Steven Pederson has offered to do the graphic design and formatting of the newsletter if he is provided the information. “Lucky” the cat was located after the mass-email was sent out by Scott H. Lucky returned home on his own, apparently unharmed.
Community Action Committee: TJim will attend the next CIC meeting and report as necessary.
Action Items/Other New Business:
Annual Meeting: Location for the Annual meeting confirmed as Seminole County Public Library in Oviedo, February 9, 2010 from 6:15 to 7:45. Board members are asked to arrive close to 6:00 to help set up, and to collect proxies from at least a few of their neighbors to ensure quorum. Board of Directors 3 year terms are ending for Chris, Bruce, and Sue, but all intend to continue to serve. Matt G. to review HOA by-laws to determine what board/membership approval is necessary for the existing, returning, and new board members, if any.
Next meeting planned for March 16, 2010 at Sue B.’s house.
Motion to adjourn by Wally W., seconded by Tom K. Adjourned 9:00 pm.
Past Meetings