Chelsea Woods Homeowners Association
Board of Directors Meeting
Tuscawilla Country Club
Thursday August 7, 2003
Board Members Present: Gary Bennett, Steve Overstreet, Steve Nielsen, Nancy Klein and Lisa Finnegan
Board Members Absent: Jim Cowdery notified Gary Bennett regarding his absence. Also absent Randy Hillman, James McClain, and Greg Smith.
The meeting was held at the Tuscawilla Country Club. Gary Bennett called the meeting to order at 7:30 p.m.
The minutes from the June 23, 2003 meeting were approved.
Treasurer’s Report:
Steve Nielsen shared the updated financial report and suggested that the PROFORMA column should not be used for distribution as it can mislead homeowners into thinking that it is the actual revenue of the HOA versus projected. To date the only expenses incurred have been related to monthly maintenance fees.
President Gary Bennett requested a list of phone contacts for follow up. Steve will send the list to board members.
Steve Nielsen indicated that YTD CWHOA’s account has earned 0.89% interest rate and that we have paid a $72.00 annual bank fee for possibly going below the required amount. It was suggested that Steve Nielsen consider looking into the ramifications of switching to another bank and checking into a not for profit status on the CWHOA account by the next meeting.
Beautification:
President Gary Bennett indicated dissatisfaction with the status of the Beautification projects. His concerns stem from potential liability issues and homeowner satisfaction. The entrances are Chelsea Woods’ first indication to homeowners that the Board of Directors is involved and acting on the homeowner’s best interests.
Gary will request that John Holmes attend the next Board meeting. Gary will also get a list of what has been done at the entrances to date.
The rest of the beautification Report is pending update from James McClain.
ACC/Deed Restrictions:
Steve Overstreet received a letter regarding the Gallager’s shed. At this time it is pending city of Winter Springs approval.
On June 25 Jim Cowdery requested permission to build a fence after removing some landscaping near their home.
A rental property requested permission to place an above ground pool. This was denied.
The Florida Power easement requires neighbor approval to utilize the easement for transporting anything (ex. boat) through a neighbors yard to reach owners yard via the easement.
Cornelius House is in the process of painting their home yellow. The shade is on the harsh side and Steve Overstreet will contact them requesting that they tone the color to a more natural shade.
It was suggested that Steve Overstreet research what would be necessary to place specific wording and guidelines in place for exterior paint colors. President Gary Bennett stated that he would contact Carrington Woods subdivision regarding their experiences with exterior paint approval process.
Neighborhood Watch:
Gary Bennett reminded the Board that he and Jim Cowdery will be meeting with the block captains on August 23, 2003. Allison Swain will be discussing the Neighborhood Watch program during that time.
Jim Cowdery is near completion of the new “Welcome Packet” and will email a copy to all Board Members.
Social Activities:
Lisa Finnegan reported that the fliers went out on Tuesday August 5 with the help of Gary’s daughters. Gary informed Lisa that Jim Cowdery has a tent that he will set up for shade at the pond area on Saturday. Lisa will bring one table and Steve Nielsen started that he will bring another as well as a large drink cooler. Jim Cowdery and Gary Bennett will bring grills for the hotdogs. Lisa will pick up the supplies on Friday. Lisa will also contact Kip Lockuf at Winter Springs Utilities to spray the pond area for mosquitoes. Lisa will also contact Randy Hillman for information that needs to be put into the website for Scavenger hunt.
Newsletter:
Newsletter discussions were tabled for the next meeting.
The next meeting will be held on September 4, 2003 at 7:15 p.m.
The meeting was adjourned at 9:00 p.m.
Past Meetings
