Board of Directors Meeting
Tuesday, April 28, 2009
Meeting Minutes
Members Present: All Board Members Present, Mr. John Holmes also attending.
Members Absent: None
The meeting was held at Matt G.’s house 679 Olean Court. Chris W. called the meeting to order at 7:04 p.m.
Meeting Minutes: Minutes for March 31, 2009 meeting were corrected as to certain board members’ names, motion to approve as amended by John S., seconded by Susan B., passed without objection.
Treasurer’s Report: Membership now 187 members, the checking balance of $15,797.16.
Beautification: Kim C. indicates that the property surrounding the pond at north end of Seneca under consideration for submittal to Winter Springs beautification grant program appears to be owned at least partly by homeowner Ron Schroeder, subject to drainage and retention easement, with sprinkler controller under Association control previously attached to that house with prior permission of homeowner. Motion by Wally White to install new sprinkler control and wires and conduit and separate control from Mr. Schroeder’s house. Seconded by Jim M. Motion passed without objection. Mr. Holmes to look into material requirements and report back.
Mr. Holmes presented several options for beautification of the area surrounding the pond, and to meet with Wally to consider ideas to submit to BOD.
Further discussion as to actual ownership of property and authority to beautify – Motion by Wally to commit up to $500.00 in cash and $500.00 in labor to Winter Springs Neighborhood Improvement Project Grant Program, with details of beautification project to be determined. Second by John S., passed without objection.
Kim C. offered to conduct title search at no cost to HOA.
Maintenance/Electrical issue at north entrance to Seneca- Wally and Mr. Holmes recommended taking out existing light and conduit and install new, with help of Palmer Electric. MR. Holmes and Wally to contact Palmer Electric and obtain quote for replacement, submit to BOD via e-mail as necessary.
Code Enforcement: John S., considering communication from homeowner regarding request to install fence, mother-in-law suite. John S. to advise homeowner according to restrictions.
Bench at the pond- Wally and Tom have installed a new bench at cost of less than $200. Will submit exact cost for reimbursement.
Street Repairs- Chris W. has new contact with the city, indicating the subterranean portion is fixed, now repaving/resurfacing to be completed within 45 days.
417 Task Force: Bruce and Wally intend to visit Rep. Kosmas’ office to discuss, and has contact with her scheduling office. Anticipating meeting with a staffer and will report with results.
Newsletter: Jim M. reporting- suggests periodic newsletter to be distributed only to paid members of HOA due to increase in costs, with one annual newsletter to all homeowners. Newsletter to remain available to all as posted on CWHOA website. Jim distributed draft Email Notification Service Precept to BOD for review and comment. Anticipates next newsletter prepared for distribution in next few weeks. Jim M. appeals for a member to take over responsibility for future editions of the newsletter. BOD members to consider and identify anyone interested in taking over.
Citizen’s Advisory Committee: Tom K. reports including crime statistics, lockbox program available for elderly/shut-ins to allow emergency responders to access house as needed; inclusion of traffic camera at SR 434 and Winding Hollow Road . Action Items/Other New Business:
Yard Sale: to be held for one day on Saturday June 13, 2009 from 8:00 am to 3:00 pm. Jim S. will request permit.
Dues collection letter: Scott H. suggests 3rd letter to be sent- discussion on wording of 3rd letter.
Residents @ Chestnut Estates: Chris W. indicates no new activity
Networking website: discussion tabled
Next meeting will be held Tuesday, June 2, 2009 at Sue Beveridge’s house.
Meeting adjourned by President
Past Meetings