Board of Directors Meeting
Tuesday, Apr 8th, 2008
Meeting Minutes
Members Present: Chris Waguespack, Bruce Lieske,Sue Beveridge, Susan Mueller, Ray Biechele, Tom Kravets, Jim Mathews, Joan Grodski, John Stoudt, Wally White.
Members Absent: None.
The meeting was held at Sue’s house. Chris called the meeting to order at 7:00 p.m.
Meeting Minutes: Susan presented the previous meeting minutes. There were two corrections. Joan Grodski should be added as member absent and the word adopted in the last sentence. Corrections will be made. Bruce motioned to adopt minutes and John seconded. Motion passed. Procedure for future minutes distribution discussed. Susan will e-mail minutes to board minutes for review within a week. Correction can be e-mailed back and minutes updated. Updated minutes will be distributed at board meeting.
Chris introduced Wally White to the Board . The Board members briefly introduced themselves and their positions.
Treasurer’s Report: Sue reported the checking account balance of $12,845.23. Sue handed out copy of operating expenses. Membership stands at 181 members. The second notice has been sent and a reminder will also be in the CWHOA newsletter. Joan suggested sending a personal letter of reconsideration to the households who have not signed up as members.
Deed Restrictions: Ray reported no activity since last meeting. Parking for parties was discussed.
Beautification: Tom had noting to report.
Welcome: Joan presented New Membership Welcome Booklet to Board for review. Next meeting we will discuss any necessary changes or additions. Ray will notify Joan by e-mail of new sales. Joan is going to contact Louise to assist the welcome committee.
Newsletter: Ray is assisting Jim with the newsletter. This issue will include an introduction of CWHOA’s new president, a police report update, the SR 417 task force update, and a fire assessment report. Jim will also include comments about code reinforcements. Tom will accompany Jim after bowling season to the monthly Winter Springs Police Dept. meetings. Ray will attend April’s meeting. Sue suggested a dues reminder. The newsletter should be distributed by the end of April.
SR 417 Task Force: Bruce attended an April 1st meeting with 8 other members. The task force meets once every two months. The task force sent letters to Mica, Feeney, Lee Constantine and Michael McLean for support. Bruce received a letter from McLean and responded. The letter from James Eley was non responsive. The letter from Bruce to Tom Feeney outlined the task force purpose and needed support. Wally suggested giving the congressman a $3M line item proposal. Wally has experience with government funding and is willing to advise task force. Sandy Adams found the 1988 study and plans to review and pass on to task force. Task force would like to see the 300 home plebiscite study formatted and funded. Joan suggested funding possibly from TWHOA. Format was discussed. Should it be apart of newsletter to cut costs, should return envelope include stamp etc.. Ray brought up apathy factor. The format needs to be short and comment section included. Bruce discussed format questions. This needs Board approval to give task force the authority to fund and publish. Bruce moved for Board of Director’s to approve plebiscite and Ray seconded and passed. After approval financial issues discussed. Newsletter and other HOA’s involvement. Bruce moved to accept Schifflet’s offer of funding up to $123. Jim and Ray will match Schifflet’s offer. Tom seconded and passed.
Mass E-mail: Joan will accept position. The mass e-mail information was sent by Pat to Joan for implementation. Chris would like to be the back up. Joan will send CWHOA booklet to Chris for review.
Special Topics: Fall Fest will be discussed next meeting. The Halloween Parade is a huge success and should continue. Joan discussed some of the problems of the past few Fall Fests. It was not well attended and the money spent could have been used more wisely on other things. Bruce feels the Fall Fest was started to achieve a sense of community and good will. The Board will discuss cost effectiveness and all ideas at next meeting.
Maintenance Items: Wally and Tom volunteered to coordinate time for current maintenance. Chris contacted Tom. The fountain lights are out and the lights at the North entrance are shining on the trees and should be directed at the sign. Wally will tackle the light with Chris. The sprinkler system is out on the South entrance and Ace needs to be contacted. Ace did the previous work. Policies will be established after current work is completed.
Actions: Susan contacted TWHOA to update current officers and will also contact Tuscawilla Today. Susan will contact Pat and pick up box of CWHOA information. Minutes will be sent to Dave Beveridge to update website. Newsletter will also be updated to current issue..
As a measure to cut costs the landscaping budget needs attention. Sue is going to ask our current landscaper to submit a proposal and Wally is going to request 2 estimates from his landscaper. At the next board meeting we will review and vote. John, the current landscaper charges $315/month. This includes mowing N & S entrance, rakes leaves at N end, weeds N & S island, trims hedges, cleans S bed, prunes palms, sprays round-up, picks up trash, replants flowers 4 times a year and fixes sprinkler heads.
By-laws Amendment 14 was read by Bruce. Currently any check over $200 needs an additional authorized signature. Bruce and Sue will discuss how to change the check authorization and present at next meeting.
The TWHOA B.B.Q. is being held April 13th from 3pm-6pm.
Next meeting to be held Tuesday, May,20th at 7:00pm at Joan’s house.
Meeting adjourned at 8:40pm. Bruce motioned to adjourn and Joan seconded and passed.
Past Meetings